Programs & Schedules
A complete view of Clockwork Youth Academy's school-year and summer programming across our LaGrange and Roanoke campuses.
Explore Our Programs
Click any program below to see schedules, pricing tiers, and full details.
- Homework support & academic accountability
- STEM activities & hands-on learning
- Outdoor play & physical fitness
- Character development & life skills
- Healthy snacks provided daily
- Monthly themed programming & events
Operations & Budget
Per-campus weekly breakdown showing the math from staff hours to net margin.
| Expense Category | Calculation | Weekly Cost | |
|---|---|---|---|
| Staff wages | 2 staff × $13–18/hr × 17.5 hrs | $560.00 | |
| Daily snacks | 25 students × $1.50 × 5 days | $187.50 | |
| Program supplies | 25 students × $2.00 | $50.00 | |
| Facility allocation | Rent, utilities (shared cost) | $75.00 | |
| Insurance (allocated) | General liability portion | $15.00 | |
| Administrative overhead | Admin time, software, banking | $25.00 | |
| Materials & equipment | STEM kits, arts supplies, books | $20.00 | |
| Total Weekly Operating Expenses | $932.50 | ||
Note: Lead Teacher rate ($18) reflects certified educator pay; Assistant Teacher ($14) reflects entry-level support pay. Georgia DECAL ratio for ages 7–11 allows 1 staff per 15 children (max group size 30). Confirm rates with Kane before finalizing budget.
Group Therapy & Financial Literacy
Dedicated sessions building emotional regulation, peer support, and money-management skills. Times to be confirmed.
- Weekly themes & field trips
- Swimming & outdoor adventures
- STEM projects & arts
- Career exploration activities
- Academic enrichment — prevent summer learning loss
- All meals & snacks included
- CAPS-accepted (LaGrange)
Operations & Budget
Per-campus weekly breakdown across the 8-week summer season. Funded by Callaway Foundation Y2 grant ($114,060) + student fees + Alabama ASAP grant ($75,000 for Roanoke).
| Role | Count | Hourly × Hours | Weekly Cost |
|---|---|---|---|
| Lead Counselor | 1 | $13 × 40 hrs | $520.00 |
| Assistant Counselors | 2 | $13 × 40 hrs × 2 | $1,040.00 |
| Weekly Staff Cost | $1,560.00 | ||
| Expense Category | Calculation | Weekly Cost | |
|---|---|---|---|
| Staff wages | 3 staff × $13/hr × 40 hrs | $1,560.00 | |
| Daily lunch + 2 snacks | 30 students × $5.00 × 5 days | $750.00 | |
| Materials & program supplies | Themes, arts, STEM kits | $100.00 | |
| Field trips & transportation | Averaged across 8 weeks | $200.00 | |
| Facility allocation | Rent, utilities (higher summer use) | $150.00 | |
| Insurance & permits | General liability + swim permits | $25.00 | |
| Administrative overhead | Admin time, software, banking, marketing | $50.00 | |
| Total Weekly Operating Expenses | $2,835.00 | ||
$48,000 revenue · $22,680 expenses · $25,320 season margin
LaGrange: Families pay $200/week or CAPS funding covers. Roanoke: Alabama ASAP grant ($75,000) fully covers operating costs (no family fees). Callaway Y2 grant ($114,060) supplements both campuses for materials, field trips, and meals.
Note: All counselor staff at $13/hour (consistent with prior year). Georgia DECAL ratio for ages 7–11 allows 1 staff per 15 children. At 40+ students, add a 4th counselor (+$520/week). Confirm with Kane: actual facility allocation, insurance premium portion, and field trip frequency. Excludes capital/equipment depreciation.
- April 17–19 Tournament 1
- May 1–3 Tournament 2
- May 15–17 Tournament 3
- May 29–31 Tournament 4
- July 10–12 Tournament 5
- July 24–26 Tournament 6
- ★ Nationals · Panama City
2.5 GPA Minimum Required
Three verification checkpoints during the season. Players below 2.5 GPA are ineligible to participate until grades improve. Report cards reviewed regularly.
Operations & Budget
Per-team season breakdown (5 months · ~20 weeks · March – July).
| Expense Category | Calculation | Season Cost | |
|---|---|---|---|
| Coaching stipends | Head + Asst + HEMS facilitator | $2,500 | |
| Tournament entry fees | 7 tournaments × $400 team fee | $2,800 | |
| Uniforms | Per player at $150 (variable) | $150 × roster | |
| Equipment & balls | Training gear, balls, cones | $500 | |
| Facility / gym allocation | 20 weeks × $50 gym use | $1,000 | |
| Insurance (allocated) | AAU + general liability portion | $200 | |
| Administrative overhead | Registration, communications, banking | $500 | |
| Total Fixed Season Expenses (Per Team) | $7,500 | ||
Need 10+ Players Per Team to Break Even
At 8 players (minimum AAU roster), team runs at −$1,500 deficit. At 12 players, team generates $1,500 surplus. Strategy: aim for 10–12 players per team, supplement with team sponsorships, fundraisers, and Nationals travel billed separately to families.
Note: Coaching stipends and tournament fees are planning estimates. Many AAU programs operate with volunteer coaches or family-paid Nationals travel. Confirm with Kane: actual coach compensation, tournament team-entry fees, and whether facility costs are absorbed by parent CYA operations.
- Tutoring & Academic Coaching — one-on-one homework help, subject tutoring, accountability
- SAT/ACT Preparation — test prep workshops, practice tests, strategy coaching
- Group Therapy Sessions — bi-weekly mental health support, emotional regulation, peer connection
- College Tours & Application Support — college visits, essay reviews, application guidance
- Athletic Training & Mentorship — fitness coaching, community professional mentors
- Financial Literacy Workshops — money management, college funding, life skills
MHS Advancement students participate in our specialized athletic development tracks. Practice sessions held weekly on Tuesday and Thursday evenings.
Performance-focused training
Advanced skill & conditioning
Position-specific basketball
Operations & Budget
Annual budget breakdown. Funded by City of LaGrange grant ($25,000) + student fees + Callaway Y2 supplemental.
| Expense Category | Details | Annual | |
|---|---|---|---|
| Staffing (Head Coach + ED oversight) | Year-round program leadership | $18,000 | |
| Student Support Services | Tutoring, counseling, mental health | $10,000 | |
| Facilities (rent, utilities, insurance) | Allocated portion of CYA campus | $9,000 | |
| College & Career Exposure | Tours, SAT prep, materials | $7,500 | |
| Athletic Development & Equipment | Coaches, training gear | $6,000 | |
| Program Materials & Workshops | Books, supplies, financial literacy | $3,200 | |
| Transportation | College tours, events | $3,000 | |
| Nutrition (snacks & light meals) | Year-round programming | $1,500 | |
| Printing, Recognition & Data | Materials, software, awards | $1,200 | |
| Event Permits & Insurance | Field trips, special events | $800 | |
| Total Annual Operating Budget | $60,200 | ||
$2,007 (at 30 students) · $2,408 (at 25 students)
At standard $150/month tier ($1,500/year), each student is subsidized $507–$908 by City of LaGrange funding ($25,000) and other grants. Break-even sweet spot is 30 students at blended pricing.
Note: Budget allocations from Perplexity market analysis (May 2026). City of LaGrange funding confirmed at $25,000. Additional grants/sponsorships not included. Final budget requires Kane's confirmation.
- Withdrawal Notice: Two weeks written notice required prior to last day of attendance
- Financial Assistance: CAPS-eligible families and CYA scholarships available; one form of aid per family
- Payment Methods: Auto-draft (weekly or monthly), credit card, invoice, in-person
- AAU Refund Policy: No refunds after participant has played in one game
- Proration: Three or more days of attendance per week = full week payment due